HRlab GmbH

Provider description

The flexible all-in-one HR software for modern SMEs

HRlab offers you all the essential functions of HR software that you need as a medium-sized company for efficient employee management. Clear, inexpensive and without false promises!

HRlab is the flexible all-in-one HR software for medium-sized companies that offers all the important functions for efficient employee management. Whether transparent employee administration including self-service, automated and customizable workflows or comprehensive time and intuitive applicant management.

Data can be retrieved reliably and at the click of a mouse, reports provide an analysis of past and future developments and personnel files are stored centrally. In short: HRlab is your single source of truth for all HR-related processes.

HRlab’s focus: Exceptional flexibility with regard to customer requirements and excellent customer support. During implementation, in day-to-day business and in the continuous improvement of HRlab. The satisfaction of our customers is always our top priority.

Fundamental details

HRlab ensures user-friendly and clear administration of all data and processes in HR management. HRlab’s aim is to offer a complete and highly efficient solution for all HR tasks. That is why the platform is constantly evolving.

This makes HRlab an expert in the following areas:

Personnel management: Whether data and document management, employee & manager self-service, talent and feedback management or qualifications and training. Finally, all important employee data and documents in one place and accessible from anywhere. Flexible templates, digital signatures and a convenient self-service for employees and managers help to save time for more important tasks, such as the targeted development of your employees. Thanks to the DATEV interface, data exchange with your payroll accounting is also highly efficient.

Process automation: From tasks & workflows to approvals & releases, notifications and employee communication. Whether onboarding and offboarding, reminders for important dates such as the end of probationary periods, anniversaries or expiring fixed-term contracts: HRlab supports HR processes of all kinds thanks to highly flexible workflow management. These can be triggered automatically or manually to assign tasks and notifications to all those involved as required.

Time management – including 100% automated eAU query: Never worry again about vacation & illness, time recording & working time account, business trips & travel expenses, or personnel resource planning! Absence requests in any form or sick notes can be easily recorded and processed online. Thanks to the ITSG-certified interface to all health insurance companies, the eAU query is fully automated. Time recording in HRlab also supports complex requirements such as bonuses or on-call duty. Rotation-based shift planning rounds off the range of functions perfectly.

Applicant management: Job postings, advertisements & multiposting, applicant communication and connection to external systems – with HRlab you are equipped for all challenges. Whether on your career site or numerous job portals – vacancies can be advertised in no time at all via HRlab. Template, feedback and evaluation functions enable efficient communication with applicants and specialist departments. If a position is filled, all data and documents are transferred with just one click.

Software solution

Uniform processes and modules, each with their own system logic, bring employees, user experience and strategy to the fore.

• The digital personnel file ensures clear and transparent management of all master and transaction data.
• The document management provides an individually configurable folder structure and simple upload and download function as well as convenient template-based creation.
• Absence management provides clear management of all absences and intuitive application creation. Approval can be individually customized and carried out via a multi-stage process.
• Leave
• Business trips & travel expenses
• Disease
• Our time recording offers simple and transparent recording of working times and allocation to activities, customers or projects. Working hours can be recorded as required via online logging and/or in tables and also go through an approval process.
• The reporting includes a comprehensive selection of standard reports as well as many individual and needs-based evaluations.
• Recruitment from HRlab allows you to create and manage vacancies and publish them on an embeddable careers page. Applicants can thus be managed right from the start.
• The process manager allows you to automate highly flexible workflow and approval processes. A transparent overview thus enables high efficiency gains.
• In the preparatory payroll accounting, payroll-relevant master and transaction data is efficiently prepared via an extra report

Features

Payroll accounting:

• Preparatory payroll accounting: Yes
• BPO: HRlab does not create the payroll, but clearly lists all salary-relevant changes of a payroll run, or creates a change file in ASCII format, which is compatible with DATEV
• Partial outsourcing: Yes, see above
• In-House: Yes, we provide a clear change report

Applicant management:

• Applicant evaluation: Yes
• Applicant ranking: Yes
• Application deadlines: Yes
• Reminder function: Yes
• Templates including letters etc.: Email templates that can be sent directly and automatically from HRlab
• CV parsing: No
• Active sourcing: No, communication with the applicant via HRlab is of course possible. Automatic sending of created templates depending on the applicant status is also possible
• Applicant access: the applicant is converted into an employee in the event of recruitment and, if desired, also has login rights from this point onwards
• One-click application: Yes
• Career portal: Yes, individual design or integration into own website possible
• Multiposting: Yes

Personnel management & development:

• Onboarding: Yes, individual design of the process
• Offboarding: Yes, individual design of the process
• Digital personnel file: Yes, all master, movement, tax and pay data
• Document management software: Yes, individual order structure with rights configuration, document storage and document templates
• Employee appraisal: Yes
• Talent management: –
• Education module: Yes
• Training catalog: Yes
• Assessment module:
• Employee Self-Service (ESS): Yes

Reporting:

• Standard reports: Yes, absences, time recording, personnel controlling, employee quotas, anniversaries & birthdays
• Definable own KPI: Yes, individual data evaluation and pivot reporting incl. historical data

Security:

• SaaS: Yes
• On-Premise: No, cloud-based
• Server location: Frankfurt a.M.
• ISO-certified: Yes
• Roles/rights concept: Yes, no restriction on the number of roles, individual configuration

Pricing

• Contract term: monthly, annually or biennially
• Payment mode: monthly or annually
• Pricing model per number of users: License-based, depending on the booked service and number of users (from €4.00 per employee per month)
• Pricing model per number of employees: each managed employee counts as one user, with the exception of employees who have left the company or applicants
• Hotline: assigned support employee
• Email support: Yes, also possible via support in the app
• Training materials and webinars: Yes

Technical information

HRlab implements innovative technology. Thanks to the cloud-based access, the application can be used immediately on any device and without complex installation. We attach great importance to the security of our customers’ data and always comply with the GDPR, with the support of our data protection officer.

The agile organization of our company and the consistent use of state-of-the-art technologies make it easier for us to react flexibly to a wide variety of requirements and to further develop HRlab in a highly dynamic manner.

To the data protection of HRlab GmbH

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