HCM4all GmbH

HCM4all GmbH
Rosenkavalierplatz 18
81925 München

Provider description

HCM4all offers modern HR software for recruiting, developing and managing employees in a single solution. Cloud-based, of course.

Successful HR work means efficient applicant and personnel management as well as talent and learning management, an optimized flow of information and the best possible coordinated processes between HR, specialist departments, management, employees and applicants.

Our goal: forward-looking solutions with real added value.

Whether start-ups, SMEs or organizations – with our cloud-based software, we support companies of all sizes from all industries.

HCM4all GmbH offers you the right HR software for your HR work. Successful HR management means an optimized flow of information and optimally coordinated processes between HR, specialist departments, management, employees and applicants.</p

Our software is as individual as your company. Whether start-up, medium-sized company or care organization. Our solutions impress with short implementation times, low training costs and a high user experience.</p

Our easy-to-use and intuitive HR software covers the entire HR process: from clearly defined requirements to job advertisements, career site, applicant communication and workflow, talent management, skills management, digital personnel files, org management, onboarding and analytics through to blended learning.

Our integrated skills management (SmartSkilling) enables professional recording of employee and applicant skills based on role and skills profiles. This allows an individual and innovative assessment in order to initiate recruitment, further education and training measures in a targeted manner.

Fundamental data of the software manufacturer

The use of HCM4all is possible within a short time and is best suited for companies with 20 – 2000 employees.

  • Founded: 2014
  • Employees: 30
  • Locations: Munich
  • Clients: over 200
  • Managing partner: Ralf Breitenfeldt

Software solution


Successful HR management means creating an optimized flow of information and the best possible coordinated processes between HR, specialist departments, management and applicants. HCM4Recruiting provides you with a solution that allows you to operate qualified recruiting, employer branding and personnel development in a holistic manner.</p

    • professional career portal
    • Image, slideshow or video integration
    • Google map integration
    • API integration on your homepage
    • Applicant self-service
    • One-click applications via XING, LinkedIn, Facebook
    • Social media sharing on all common portals


  • mobile optimized job ads in your CI
  • Job ad editor with extensive, customizable templates
  • Smart multiposting on 500 job boards
  • SmartSkilling based on role and skills profiles



HCM4HumanCapital provides you with a solution for intelligent personnel management. Find all relevant information in one place: contact data, salary data, salary development, contract data, scanned documents, emails, phone calls, comments, employee interviews, training and development, skills (SmartSkilling), information on maternity leave, parental leave, sick days, vacation data, time recording, cost centers and much more. (small hint, you list above and below, maybe once short text and once enumeration also depends on the available characters)

  • Digital personnel file
  • Organizational management, job and succession planning
  • Pre-/On-/Offboarding
  • User and access rights
  • Contracts and templates
  • Preparatory payroll accounting
  • Tasks and responsibilities
  • Your company’s own organizational chart
  • Access rights and responsibilities
  • Attendances and absences



Personalized learning portal in the desired design. Add institution-specific content. Create your own courses. Procedural instructions and competence checklists. Make presentations available online. Add training concepts. BLENDED LEARNING – manage online courses, classroom training and events directly in the learning platform.

  • Learning content management
  • Learning and course management
  • Learning progress monitoring
  • Test & assessment / examination tool
  • Authoring
  • Surveys / communication
  • Analysis and reports and much more
  • Virtual classrooms
  • Client capability



Our modern software tailored to recruitment agencies relies on efficient workflows without digital breaks between candidates, your team and the client. Our workflow-based project, talent and campaign management ensures smooth collaboration within the team and a perfect overview.

  • Expressive dashboard
  • Applicant and talent management
  • Centered approach and 360° view
  • Extensive candidate file
  • Talent pools
  • Creating projects with long and short lists
  • Professional skills management
  • Career page and social media sharing
  • Candidate profile in individual CI
  • Powerful CRM system
  • Lead management
  • Statistics, analyses and performance



With our HCM4all Cloud Solution, we pursue a best-of-breed approach and, thanks to our interface expertise, enable simple integration of existing systems and connection of intelligent third-party solutions.

Managing employees is the basic functionality of every solution.</p

With HCM4Recruiting, HCM4HumanCapital and HCM4Learning, we focus on the development, retention and recruitment of employees.

We enable companies to gain clarity about the knowledge and requirements in the company within a very short time. Our skills management combines skills and requirements analysis with the targeted provision of learning measures and achieved learning outcomes.</p

More information at: www.hcm4all.com




  • Preparatory payroll accounting: Yes


Applicant management:

  • Applicant evaluation: Yes
  • Applicant ranking: Yes
  • Application deadlines: Yes
  • Reminder function: Yes
  • Templates including letters etc.: Yes
  • CV parsing: Yes
  • Active sourcing: Yes
  • Applicant access: Yes
  • One-click application: Yes
  • Career portal: Yes
  • Multiposting: Yes


Human resources management & development:

  • Onboarding: Yes
  • Offboarding: Yes
  • Digital personnel file: Yes
  • Document management software: Yes
  • Employee appraisal: Yes
  • Education module: Yes
  • Training catalog: Yes
  • Assessment module: Yes (via Best of Breed Partner)
  • Employee Self-Service (ESS): Yes



  • Standard reports: Yes
  • Definable own KPI: No



  • SaaS: Yes
  • On-Premise: No
  • Server location: Germany
  • ISO-certified: Yes
  • Roles/rights concept: Choice between predefined roles or completely customized roles


Pricing model:

  • Contract term: Standard 24 months, individual agreement possible
  • Payment mode: Standard annual or individual agreement possible
  • Price model per number of users: Yes
  • Pricing model per number of employees: Yes
  • Hotline: Yes
  • Email support: Yes
  • Training materials and webinars: Yes, as required

Technical information

The advantages of our HR software solution are

    • fully comprehensive HR software (based on selectable modules)
    • HR best practices
    • modern technology stack
    • Interfaces to SAP, Sage and other ERP systems
    • GDPR-compliant (server in Germany)
    • Fast go-live (2-4 weeks)
    • intuitive to use, little training required
    • Settings are configurable
    • We offer interfaces to SAP, DATEV, Sage and other ERP and payroll systems



BestOfBreed (third-party solutions):

Our solution follows the best-of-breed approach. Thanks to our flexible design, we integrate third-party solutions simply and easily.</p

  • CleverReach – newsletters and mass emails
  • JobAdPartner – Multiposting
  • Ixly – e-assessments
  • Papershift – duty roster & time recording
  • Jobpal – Chatbots
  • Cammio – video interviews
  • Tamigo – Workforce management
  • Circula – Employee expenses
  • Twilio – API interface for various communication media
  • Textkernel – CV parsing

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