Digital Home Office Plattform
Healthy and productive mobile working to increase employee loyalty and to fulfill all occupational health and safety legal requirements
Background
Hybrid work is the new standard, but 2/3 of employees are working in unhealthy conditions with significant impacts
- Health (record sickness rates in 2023 and doubling in the last 2 years according to the Federal Statistical Office)
- Productivity (-25% according to the Fraunhofer Institute)
- Hybrid corporate culture (hiring, retention and emotional bonding of employees)
Regulatory policy: Since June 2024, there have been new guidelines for fulfilling labor (protection) law requirements for hybrid screen work from the Federal Ministry of Labor and Social Affairs:
- Costs and equipment: Costs for the necessary work equipment (basic equipment) and occupational safety measures (Section 3 Paragraph 3 Occupational Safety and Health Act – ArbSchG) are to be borne by the employer regardless of the place of work.
- Risk assessment: A risk assessment is necessary for mobile workplaces. The environmental conditions and workplace equipment must be recorded.
While around €700/month/employee is often invested in the office, employees are left alone to work remotely. However, on average, half of the added value is generated there. With a digital home office platform, companies can provide holistic, professional support for working from home.
These issues can be solved holistically with an average of just €25/month/employee.
Challenge
The big problem is decentralization: If several hundred employees work remotely and new employees come and go every month, the internal workload would be far too complicated.
Solution
A home office-as-a-service platform can help here and relieve these challenges and offer various services:
Equipment:
Employees can equip themselves with just a few clicks. The partner takes care of delivery, installation and all legal requirements including reversal when leaving the company.
Compliance:
The partner also checks safety and health at the home office (mandatory digital risk assessment).
Well-being & Coordination: With additional platform modules, the platforms can often support employees with other factors related to home work. These can be, for example, 1:1 consultations on setting up the workplace, “active breaks” courses.
A digital software platform can also bring other advantages in addition to the services. These can be, for example, the following:
- A connection to the human resources management system ensures that all employees always have access automatically during onboarding and offboarding or that this is blocked and that the reversal process of, for example, work equipment in mobile working is initiated.
- If employees access the services self-service on the platform, there is no workload in administration.
- The administration and human resources department can determine the framework to which extent employees can use the platform.
- Digital dashboards ensure full transparency as to which employees are working at home under what conditions and which services they have used to work from home.
In a company, the employee is usually the key to success. It can therefore make sense to give employees the right tools at home – in the form of optimal infrastructure – so that the company benefits equally. The following advantages are often seen:
- Health: lower sickness absence, as days missed due to musculoskeletal diseases are in second place (DAK Health Report 2024)
- Productivity: The Fraunhofer Institute sees a 25% increase in productivity in mobile working through ergonomic equipment (Fraunhofer Institute). With a gross domestic product per employee of ~€90,000, relevant economic advantages can be achieved.
- Loyalty: An optimal infrastructure for the mobile workplace increases the emotional bond of employees, as they feel recognition every day at home and thus fluctuation is reduced. In addition, the employer positions itself as an attractive employer on the recruitment market.
- Compliance: The further advantage is that there are no longer any gray areas in mobile working and all labor (protection) law requirements are met.
Advantages of a digital home office plattform
In a company, the employee is usually the key to success. It can therefore make sense to give employees the right tools at home – in the form of optimal infrastructure – so that the company benefits equally. Advantages:
In a company, the employee is usually the key to success. It can therefore make sense to give employees the right tools at home – in the form of optimal infrastructure – so that the company benefits equally. Advantages:
- Health: Lower sickness absence
- Productivity: Increased productivity in mobile working through ergonomic equipment
- Loyalty: optimal loyalty to the company and lower fluctuation
- Compliance: no gray areas in mobile working and fulfillment of all labor (protection) law requirements
If you like to use a digital home office plattform, use our the free and non-binding software comparison below. You will then receive providers that match your requirements.
With expert advice upon request.