Abacus Umantis GmbH in UK

Provider description

Abacus Umantis was founded in 2000 and has been the HR competence centre of the Abacus Group since 2023. The Swiss company currently employs around 110 people at three locations: St. Gallen (CH), Munich (DE) and Freiburg (DE).

Abacus Umantis offers a comprehensive HR suite for the efficient management of all HR processes. Our software covers recruitment, hiring, employee development and succession planning and offers tools for administrative tasks such as the digitalisation of personnel files and the digital signing of employment contracts.

We have the right solution for every requirement. Our Umantis HR-Suite Flex allows you to select exactly the modules you need and customise them flexibly. For small and medium-sized companies, we offer the Umantis HR-Suite SmartKMU, which combines all the necessary modules for core HR processes and is ready for use in just three weeks. Thanks to its flexibility, the cloud-based software can grow with your company. Together, we define the ideal process and support you during implementation to simplify and improve your HR work.

Fundamental details

With over 20 years of experience in the HR sector and a team of more than 100 employees in the DACH region, Abacus Umantis is one of the leading providers of digital HR solutions. At our locations in St. Gallen, Munich and Fribourg, we support over 1,000 companies of all sectors and sizes – from agile SMEs to international corporations with up to 100,000 employees.

Software solution

With our two cloud-based suite solutions, we have the right offer for your requirements. Both open to every change that your company’s development brings with it. With the Umantis HR-Suite Flex and the Umantis HR-Suite SmartKMU, you always make the right choice.

Umantis HR-Suite Flex

The Umantis HR-Suite Flex is a complete cloud-based HR solution that is customised to your company. It digitalises all HR processes – from personnel administration, applicant and talent management to data analysis and employee development – in a user-friendly environment.

Advantages at a glance:

• Centralised solution for all HR tasks
• Customisable to your processes
• Automation for less administrative effort
• Cloud-based and available at any time
• Quick analyses and targeted employee development
• Improved communication with employees

Ideal for companies with complex HR requirements that value flexibility, efficiency and user-friendliness.

HR-Suite SmartKMU

The Umantis HR-Suite SmartKMU is a cloud-based HR solution that is ready to use and has been specially developed for SMEs. Pre-configured best-practice modules enable the efficient mapping of all central HR processes – with a clear structure, high user-friendliness and flexible expandability.

Advantages at a glance:

• Ready-to-use in just 3 weeks
• Ready quickly thanks to preconfigured processes
• Cloud-based & scalable for growing companies
• Preconfigured especially for SMEs
• Best practices from 20 years of HR experience integrated
• AI-supported functions to increase efficiency
• Expandable with modules for applicant management & employee development

Features

Job Marketing

Publish your job ads more efficiently, specifically, and successfully across various job platforms with Umantis Job Marketing and its Multiposting function. Instead of manually evaluating the performance of media channels, the solution instantly suggests data-based recommendations for the most suitable platforms. With Bring Your Own, you can seamlessly integrate your existing contracts or framework agreements into your new multiposting solution.

On-/ Offboarding

The module On-/ Offboarding from Umantis ensures that employees quickly settle into their new roles and integrate smoothly into the team. The module gives everyone involved a full overview of the onboarding and offboarding process and allows tasks to be assigned directly within the software. It also enables close contact with new employees from the moment they sign their contract and supports their personalized, step-by-step onboarding.

Employee Development

Use Umantis Employee Development to precisely identify training needs, define employee goals, and implement related development measures with software support. From competency assessment and managing internal learning offerings to evaluating development progress – the solution supports the entire process. Take your employee development to the next level.

Compensation & Benefits

A fair and transparent compensation structure boosts employee performance and supports long-term business success. The module Compensation & Benefits from Umantis helps HR managers and supervisors plan and distribute salary increases and performance bonuses. With customizable guidelines, GDPR-compliant planning, and location-independent access, all salary and bonus rounds can be centrally managed and efficiently executed.

Employee Communication

Internal communication strengthens employee engagement and boosts productivity. The module Employee Communication from Umantis ensures your staff stays informed and connected. Faster and more effective knowledge sharing enhances individual expertise and team performance. All communication tools are available via the portal and the AbaSquare mobile app – making sure every employee stays in the loop.

eFile

The module eFile from Umantis provides your HR team with a modern and efficient solution to manage all employee records digitally and store documents securely in one central place. Employees can access their digital personnel file based on predefined permissions, improving the speed, efficiency, and transparency of daily HR operations.

Time Recording

With the module Umantis Time Recording, you can redesign your entire time-tracking process – from data entry and calculation to evaluation and reporting. Employees can record working hours and absences via the AbaClik app, the stationary AbaClock terminal, the contactless NFC sender AbaPoint, or directly in the browser-based portal. This makes time tracking faster, easier, and more accurate.

DeepSign

Integrating DeepSign into your HR processes increases efficiency, reduces costs, and improves overall service quality. Electronic signatures significantly accelerate the signing process compared to paper-based methods, as employees can sign documents from anywhere – a great benefit for remote workers, external staff, or global teams.

Personnel Resource Planning

Umantis Personnel Resource Planning ensures your workforce is always in the right place at the right time. The tool features intuitive handling, allowing HR teams to manage staffing resources efficiently while automatically complying with legal requirements. Work schedules can be shared online via the employee portal or printed for convenience.

Expense Management

With the module Expense Management from Umantis, employees can record and manage expenses easily and digitally – anytime, from anywhere. Automated processes and AI support make approvals and reimbursements effortless. The AbaClik mobile app enables convenient expense capture via smartphone, including receipt recognition, VAT allocation, and credit card reconciliation. This reduces admin workload to a minimum – flexible, transparent, and smart.

HR-Core

The module HR-Core from Umantis takes your personnel management to the next level by automating almost all routine tasks. It’s also the foundation for more individualized employee support, employee self-services (ESS), and a truly positive employee experience. As the central hub for all HR processes, it allows for seamless navigation across all modules.

Data Analysis

The module Data Analysis from Umantis is a powerful HR tool for professional data analysis and visual reporting. Thanks to seamless integration with your ERP system, most of the time and cost associated with operating a traditional BI solution is eliminated. With just a few clicks or filters, you can drill down into specific areas that require focused attention.

Technical information

The Abacus Umantis software provides a flexible API that can be used for a wide range of integration scenarios. It allows the import and export of content (e.g. XML files) and the connection of external systems and third-party software. This allows the platform’s functions and data to be seamlessly integrated into existing IT landscapes. 

References

Library