Circula GmbH

Provider description

Circula is a software for paperless and automated accounting of travel costs and expenses.

Whether it’s travel expense reports, expenses, employee benefits or other cash expenses – Circula’s all-in-one app allows you to find all employee expenses in one place. Receipts can be digitized within seconds using an OCR scanner. In addition, Circula’s GoBD-compliant solution enables the seamless management of expenses for employees, accountants and managers, from posting to reimbursement, thanks to numerous interfaces such as DATEV and Personio.

Software solution

Finally you can throw away your receipts and still remain legally compliant. With Circula, scan receipts on the go and submit them with one click. Circula instantly extracts the receipt data and verifies the expenses, reducing the workload for the finance department by up to 80%. Reduce your accounting workload by setting rules and budgets at departmental and individual level.</p

https://www.circula.com/de/product/expenses

• Easy and fast recording and accounting of travel costs and expenses
• Mobile app for Android and iOS as well as desktop application
• Flexibly design approval processes depending on company size
• Audit-proof data storage on German servers
• Automated calculation of applicable flat rates at home and abroad
• Numerous standard integrations available for existing systems
• Seamless digital end-to-end process from booking to invoicing in DATEV
• Optimized for the German legal situation
• Digital cloud-based data storage for employees, accountants and supervisors

Additional products:

• Employee benefits (meal allowance, mobility budget, internet allowance, benefits in kind)
• Employee credit cards

Setup:

• OCR scanner
• Create trips
• Automatic calculation of the mileage allowance
• Extra expenses for meals
• Daily flat rates international
• Automatic currency conversion (ECB interface)
• PDF parsing
• Folder for expenses
• Offline mode included
• Calendar integration
• Assistance function
• 3-month rule

Release and check:

• Release with one click, also mobile
• Individual approval processes
• Individual release routing
• Define roles and authorizations individually
• Share notifications
• Recording of cost centers, projects (cost units)
• Duplicate expenditure detection

Reports:

• XML file for DATEV Unternehmen online
• XML file for SEPA credit transfers
• CSV, PDF and ZIP file

Integrations:

• WAY2VAT
• TravelPerk
• Comtravo
• Personio
• DATEV invoice data service 1.0 for DATEV Unternehmen online
• DATEV LODAS
• DATEV Wages and salaries
• DATEV law firm accounting (ReWe)
• DATEV Own Organization Comfort
• Onesto
• SAP
• Wolters Kluwer / Addison
• Google Sign-In
• Single Sign-On (SAML 2.0)
• Data transfer via SFTP server
• Microsoft Dynamics
• Workday

Languages:

• Supported languages: Czech, German, English, Dutch, Slovak, Spanish

Security:

• SaaS: Yes
• On-Premise: No
• Server location: Germany
• ISO-certified: Yes
• Roles/rights concept: Yes

Pricing model:

• Contract term: Yes
• Pricing model per number of users: Yes
• Hotline: Yes
• Email support Yes

Technical information

• See attachment: Circula GoBD certificate

• Help Circula

Interfaces to Datev:

• Wage import data service,
• Invoice data service 1.0

suitable for company size:

• Company 10 – 5000 employees

System environment:

• App, cloud solution, PC solution

Library