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Payroll software in comparison!

Software for payroll accounting: Compare software

Payroll accounting is a complex and extremely sensitive topic. After all, it involves the correct and punctual transfer of salaries and wages to employees and the associated contributions to the relevant authorities. In addition, highly sensitive employee data is processed. Data security, unrestricted availability and data protection are therefore basic requirements that must be met and guaranteed.

Trend: While companies used to insist that all payroll data be stored on their own computers, the trend for some time now has been to outsource payroll accounting completely.

With the increasing digitalization and automation of business processes, more and more companies are also looking for a suitable software solution for their payroll accounting; keyword: digital payroll accounting.

The advantages of a digital payroll system summarized:

Legally compliant and correct payroll accounting
Time savings
Automated creation of payroll accounting / payroll accounting
Automated transmission of important notifications to health insurance companies and tax offices
Interfaces to other HR modules such as time recording, personnel management and ERP systems
Reporting functions

How our HRNeeds comparison portal works

We offer you a comprehensive overview and a structured comparison of HR software solutions on the market. Our questionnaire takes into account both your current and future requirements in order to find the perfect solution for your company. This provides your project team with a qualified overview of software solutions that are a perfect fit for your requirements.

Furthermore, by using HRNeeds, you save costs and around 4-6 weeks of time when searching for a new software solution. We also simulate alternative solutions for you. In this way, we shed light on the confusing HR software provider market for you so that you can find the right software solution quickly, easily and free of charge!

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HRNeeds‘ HR software comparison helps you find the ideal software: HRNeeds uses a special analysis tool to compare the company-specific requirements with the software solutions and thus reliably finds the right software.

Do you have any questions about the software solutions?

We are happy to advise you, free of charge and without obligation! Our expertise will effectively save you time in your search for the right tools for your HR processes. Our competent HR consultants are in constant contact with HR software manufacturers and are therefore always informed about current trends and innovations.

These are the experiences our customers have had with us

„Thanks to HRNeeds, we were able to get into direct contact with several software providers quickly and easily.“

Alexej Dmitrenko
HR Manager

„Mr. Nielsen from HRNeeds did a lot of the research for me when selecting a full-service payroll provider. This enabled us to make a targeted final selection of providers.“

Jürgen Grimm
Commercial Manager

„We received competent and very friendly advice. Mr. Nielsen answered all our questions with patience and provided us with a list of suitable HR software solutions. We would recommend HRNeeds at any time without reservation."

Jessica Lopes Rodrigues
HR Manager

„First of all - I can fully recommend HRNeeds. We quickly and clearly received a list of software solutions that matched our requirements, and during the consultation we were given practical tips that helped us a lot."

Kurt Straubinger
GL Finances

Frequently asked questions about payroll software

1. What is payroll accounting about?

Employees usually receive their salary once a month. In the payslip, the individual items, the earnings, are broken down for them in text form by the employer: Gross salary, salary components, taxes and deductions, social security contributions, etc. – and finally the net salary. The payslip must also contain details identifying the employer and the employee.

It is important to know: Salary is not the same as wages. It is true that wages are also remuneration based on an employment relationship. However, wages are not – and this is the main difference to salaries – a fixed amount, for example the Monday salary, but only the hours actually worked. This is why payroll accounting is used in addition to payroll accounting.

2. What do you need to consider when using payroll software?

Payroll accounting is subject to a whole range of legal regulations, which are always updated. With payroll software, you are always up to date – especially when it comes to legal certainty.

The topic of interfaces: If the payroll program has the appropriate interfaces, the corresponding data can be transferred from the software to the tax authorities and social insurance companies. This saves time and reduces errors, as a plausibility checkis usually also integrated into the corresponding programs.
The topic of intermodular compatibility: links with other HR software modules are also useful: with time recording and staff scheduling, for example.
The topic of company-specific features: Last but not least, the software should also include and map collective bargaining regulations and special accounting forms such as short-time working or the various options for company pension schemes.

3. What functions does payroll accounting software have?

Payroll software offers many functions that make payroll accounting easier and more efficient. These include the automated calculation of wages and salaries, the management of working hours and vacation days as well as the creation of monthly or annual pay slips.

In addition, payroll software can also be used to automatically calculate deductions for taxes, social security contributions and other levies. The creation of wage tax certificates and other official documents is also facilitated by such software.

Another important aspect is the possibility of integration with other systems, such as accounting software or human resource management systems. This enables seamless and efficient management of personnel and financial data.

In summary, payroll software offers many features and tools that can simplify and automate the management of payroll. This saves time and resources and provides greater accuracy and efficiency in the management of HR and financial data. It is therefore worth comparing different software options and choosing the one that best suits a company’s specific needs and requirements. With the right software, companies can save time and money while ensuring that their payroll is run correctly and efficiently.

4. Crucial questions when choosing the right payroll software

If you are looking for payroll software or payroll accounting software, you should answer a few questions in advance:

Am I looking for a payroll solution that also covers all the needs of my HR department?
Or: Am I “only” looking for the optimal software solution for payroll accounting?
You already have payroll software: How can this solution be linked with other HR software solutions so that I have a perfectly running overall system despite different software providers?
Where should my data be stored?
- Do I want to store the data in-house?
  Should the data be stored in an in-house or external data center?
  Do I want the data to be stored with the software provider?
- Important: If the data is located outside the EU, which is not bound by the GDPR, legal challenges may arise.
Who prepares the payslip/payroll?
- The payroll is created and sent by your own HR department.
- The part-part solution: The payroll is created up to a certain point by your own HR department, but then finalized and sent by the software provider.
- I would like to completely outsource the topic of payroll accounting / payroll accounting and the software company should be responsible for creating and sending it.